With the goal of fostering a collaborative approach to museum projects, the Senior Project Manager will be responsible for leading cross-functional teams to complete multiple large, diverse and complex projects, adhering to set deadlines and assigned budgets to support the museum's strategic and operational goals.
They will be the lead project manager for the Museum Plan (our five year organizational strategic plan) execution. Key projects within the Museum Plan, which will be top priorities for this role, include the Legion of Honor 2024 Centenary, including major renovations; upgrades to exhibition galleries and major renovations of functional spaces at the de Young; wayfinding at both museums; space planning at both museums; and launching a Friday Night program at the de Young.
The Senior Project Manager will be the principal liaison between the Executive Director and key museum staff to communicate project deliverables and schedules, make decisions on the project timelines in partnership with museum leadership and division heads, and monitor and report on the progress of the projects to meet project deadlines. The Senior Project Manager will introduce and foster a project management culture throughout the organization and will consult on cross departmental project management processes and teams.
This role requires expert level communication, organization, critical thinking, and change management skills. Being a self-starter, with the ability to track and manage multiple tasks and competing priorities, is required. The applicant must be well organized, with solid experience providing executive level presentations and status reporting in addition to being able to communicate well with all levels of staff across the museum.
Typical Duties and Responsibilities:
- Managing all aspects of assigned projects with shared accountability for meeting budget and project deliverables.
- Developing and leading project teams to the delivery of successful project outcomes.
- Building and managing multiple, multi-functional collaborative project and/or work teams.
- Creating long- and short-term plans, including setting targets for milestones and adhering to deadlines.
- Coordinating the activities of multi-functional teams, as well as the project budget, task dependencies and schedule.
- Scope, risk and issue management, including documenting, communicating and facilitating resolutions or mitigation plans.
- Delivering appropriate integration, training and implementation plans and activities.
- Developing, initiating and managing a communication plan, including regular project status reports.
- Managing stakeholders and multiple project teams in the context of multiple projects.
- In partnership with divisional project leaders, make effective decisions when presented with multiple options for progress with the project
- Serve as a point of contact for cross-functional teams when multiple divisions are responsible for the project, to ensure team actions are coordinated.
- Communicate with museum leadership to keep projects aligned with operational and strategic goals
- Consult on internal process improvement plans.
- Identify, deliver and document organizational, application and human workflows that contribute to policy and procedure updates throughout each project.
- Prepare and deliver presentations to senior leadership, management and stakeholders.
- Oversee the project budgets across project phases and deliverables and advocate for additional funding when necessary, hiring freelance professionals or selecting project team members from existing departments and setting or adjusting project schedules to adhere to deadlines.
- Perform quality control on the project throughout development to maintain the expected standards and project goals.
- Adjust schedules and targets on the project as needed.
Education and Training:
- Bachelor's Degree or an equivalent combination of education and relevant experience.
- Project Management Professional designation (SPMI) Certification and/or SPMP preferred.
- Six years of experience in managing complex projects across multiple departments and/or disciplines within an art museum, cultural or educational organization.
Skills and Qualifications:
- Experience with SPM methodologies and software, such as Asana.
- Delivery using iterative methodology and standard tools and processes,
- Five years of experience leading large, diverse and often complex projects is required.
- Experience working with process improvement methodologies such as Six Sigma or Lean preferred.
- Experience managing projects with multiple project teams, product development lifecycle, or quality lifecycle.
- Ability to effectively present and gather information to be used at project meetings as ability to capably run and facilitate cross-functional meetings.
- Ability to translate conceptual thinking into project definitions and requirements.
- Demonstrated ability to manage projects with multiple project teams, product development lifecycle, or quality lifecycle.
- Demonstrated ability to take initiative, prioritize work, manage time and respond effectively to a rapidly changing environment.
- Ability to exercise sound political and environmental judgment as appropriate to support successful project implementation. Demonstrated knowledge and skills in assessing and mitigating risks through risk planning. record, practice management, financial management.
- Must have demonstrated leadership, problem-solving, change management, time-management, and interpersonal skills
- Ability to act decisively and delegate effectively, as needed.
The benefits package includes medical, dental, vision and 401(k), and paid time off.
Application Deadline: Open until filled
If you require an alternative method of completing this application please contact firstname.lastname@example.org.
All new COFAM employees are required to be vaccinated against COVID-19 as a condition of employment. Please contact email@example.com with any questions.
Learn more about the expectations and qualifications for this role in the job description linked below under 'More details'.
COFAM is the Corporation of Fine Arts Museums and is the privately funded non-profit corporation which supports the Fine Arts Museums of San Francisco, a department of the City and County of San Francisco.
COFAM is proud to be an equal opportunity employer and is committed to a policy of nondiscrimination in all phases of employment in accordance with all federal, state, and local laws. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Comprising the de Young Museum in Golden Gate Park and the Legion of Honor in Lincoln Park, we are the largest public arts institution in the City of San Francisco and one of the largest art museums in the United States. The de Young, designed by Herzog & de Meuron and located in Golden Gate Park, showcases American art from the 17th through the 21st centuries, international contemporary art, textiles and costumes, and art from the Americas, the Pacific, and Africa. The Legion of Honor displays a collection of over 4,000 years of ancient and European art including Auguste Rodin's The Thinker and houses the Achenbach Foundation for Graphic Arts in a Beaux-Arts style building overlooking Lincoln Park and the Golden Gate Bridge.