Exhibition Coordinator and Registrar

Miriam and Ira D. Wallach Art Gallery
May 2, 2022
New York, NY
Job Type
Annual Salary
Grade 12
Location Type?
Work at location


The Wallach Art Gallery at Columbia University is currently seeking to hire a full-time Exhibition Coordinator and Registrar.

Position Summary

Working under the supervision of the Director and Chief Curator, the Exhibition Coordinator and Registrar  will work closely with the Exhibition Manager and other professional staff, guest curators, and external contractors to realize the Gallery's presentation goals.  As a professional member of the Wallach Art Gallery team the incumbent will actively participate in a richly collaborative, creative and challenging operational culture.

The Exhibition Coordinator and Registrar plays an integral role in the production of exhibition programming at the Wallach Art Gallery. The position is responsible for coordinating the highly collaborative development and implementation of exhibitions. In accordance with best practices established by the American Alliance of Museums the incumbent is also responsible for maintaining an accurate database of loaned objects, the administration of loans to exhibitions, shipping logistics, and condition reporting.



  • Create a strategic project plan and identify and allocate resources to accomplish the tactical elements within the established project timeframe.  Create a production schedule that ensures information and resources are available for colleagues in a timely manner for their work, communicate that schedule and ensure that contributing staff members are able to meet target deadlines.
  • Create clear communications to stakeholders, including lenders, explaining issues or challenges,  propose mitigation strategies that ensure safe and responsible treatment of objects entrusted to our care, and triage with relevant parties to effectively address problems.
  • Monitor and report on exhibition production expenses. The incumbent will communicate in a timely fashion on how expenses are tracking to the projected budget, thus positioning gallery leadership to take measures to address potential deviations.
  • Serve as liaison with external vendors/contractors engaged for the project. Ensure that external vendors are compliant with university requirements, that there are secure and safe presentation strategies, and that there is compliance with any legally binding agreements such as loan agreements, reproduction agreements, and contractual obligations.
  • Produce and keep records of all documentation related to loan administration including, but not limited to, loan agreements, certificates of insurance, rights for reproduction, condition reports, exhibition checklists and installation documentation.
  • Maintain a database of loans to exhibitions, which generates legally binding agreements such as loan forms, as well as checklists, data reports for insurance schedules, label texts, and reports that help manage lender- and/or object-specific requirements of our loans.
  • Oversee all incoming and outgoing of art shipments; coordinate courier oversight as needed, and prepare schedules for insurance coverage.
  • Oversee, together with Exhibitions Manager, the installation and deinstallation of loaned objects.

Minimum Qualifications

  • Bachelor's degree in Art History, Museum Studies or equivalent combination of education and experience.
  • Three years of related experience in museum/gallery registration or collections management.
About the Wallach Art Gallery
The Wallach Art Gallery was established in 1986, and serves as Columbia University's premier visual arts space. With a mission to advance the University's historical, critical, and creative engagement with the visual arts, the Gallery offers opportunities for curatorial practice and discourse, while bridging the diverse approaches to the arts at the University with a welcome broader public. We are a platform for critically acclaimed exhibitions, a dynamic range of programming. Notable projects include Posing Modernity: The Black Model from Manet to Matisse and Beyond which received considerable critical success and, more recently, Uptown Triennial 2020, The Protest and the Recuperation, and The Way We Remember: Koenig’s Sphere, 9/11 and the Politics of Memory.


For more information or to apply for the position please visit: https://opportunities.columbia.edu/en-us/job/524654/exhibition-coordinator-and-registrar

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